Teachers should be teaching, not chasing payment and paperwork. A virtual assistant handles enrollment, parent messages and schedules.
Virtual Assistant gives private schools, tutoring centers and online educators a dedicated virtual assistant from $240 a month. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
The problem a virtual assistant solves
Tutoring centers and private schools get bursts of inquiries, then steady scheduling changes and parent questions. Directors and tutors end up doing admin in the evenings, and slow replies mean lost enrollments.
What a normal week looks like with an assistant
Your assistant answers parent inquiries, enrolls students, schedules sessions and handles reschedules. They send invoices and reminders, keep student records updated and post news and term dates, so your staff can stay focused on students.
The work to hand off first
- Enrollment inquiries and tours
- Session scheduling and reminders
- Parent and student emails
- Course and LMS updates
- Billing and payment reminders
- Newsletter and social posts
Your assistant already knows or will learn your tools, including Google Classroom, TutorBird, Canvas, Zoom, Mailchimp. See more on our page for virtual assistants for schools, tutors and education businesses.
Which assistant to hire
Administrative Assistant
An administrative assistant handles enrollment forms, scheduling and records.
Small tasks stop piling up. Renewals, forms, follow-ups and filing get done on a schedule instead of waiting for a free afternoon that never comes.
- Unsubscribe from clutter and set up filters and folders
- Chase each action item until it is finished
- Format documents, slides and spreadsheets in Google Docs or Microsoft Office
- Prepare purchase orders and follow up with vendors
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your business.
Customer Service Assistant
A customer service assistant answers parents promptly by email, phone and chat.
You learn what customers want. Feedback is tagged and reported every week, so you can see the problems that keep coming back.
- Summarize and pass on anything unusual
- Answer live chat during your coverage hours
- Make outbound follow-up calls
- Write FAQ and help center articles
Customer service assistant packages start at $240 a month for 20 hours. Hire a customer service assistant for your business.
Social Media Assistant
A social media assistant shares programs and success stories, with permission, to fill your classes.
You show up every week. A planned calendar keeps your accounts active, even in the weeks you are too busy to think about posting.
- Build a monthly content calendar around your offers
- Write captions in your voice
- Keep your bios and links current
- Report monthly on what is working
Paid ads are handled by the Digital Marketing Assistant. Social media assistant packages start at $280 a month for 20 hours. Hire a social media assistant for your business.
What stays with you
Teaching decisions and student safety matters stay with your staff. You decide what student information your assistant can see.
What it costs for schools, tutors and education businesses
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Customer Service Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Social Media Assistant: $280 for 20 hours, $532 for 40 hours or $1,008 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your assistant from Virtual Assistant
Your assistant works remotely and keeps the business hours of your time zone. You get a person who learns your business, with a team behind them when something needs fixing.
- You keep control of your accounts: Delegated email access and a password vault mean you never hand over your main password.
- Clear handoffs: When a case needs you, it arrives with a summary, so you do not have to read the whole conversation.
- You approve before it posts: The calendar comes to you first, so nothing goes out that does not sound like you.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your business