Des Moines is a real insurance capital. A virtual assistant helps agencies and financial firms handle their paperwork while they focus on customers.
Virtual Assistant gives Des Moines businesses a dedicated virtual assistant from $240 a month, working Central time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Des Moines businesses hire a virtual assistant
Principal and many other insurers and financial firms are based here, along with agriculture companies and state government. Independent agents face a steady stream of renewals, endorsements and certificates.
The roles Des Moines businesses should hire first
Insurance Assistant
Agencies can hand off quotes, renewals and certificates.
Producers get back to selling. Quote prep and service work leave your producers' desks, so they can spend their time with prospects.
- Prepare quote comparisons for your agents
- Contact clients ahead of renewal dates
- Process policy changes and endorsements
- Answer client service calls and emails
Binding and coverage advice stay with your licensed agents. Insurance assistant packages start at $280 a month for 20 hours. Hire an insurance assistant for your Des Moines business.
Administrative Assistant
Financial firms can hand off documents and scheduling.
Small tasks stop piling up. Renewals, forms, follow-ups and filing get done on a schedule instead of waiting for a free afternoon that never comes.
- Follow up with people who have not replied
- Book meetings, send invites and handle reschedules
- Organize Google Drive, Dropbox or SharePoint with clear folders and names
- Chase unpaid invoices with polite reminders
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your Des Moines business.
Bookkeeping Assistant
Small companies can keep their books current.
Tax time gets simpler. Your CPA receives organized, reconciled records instead of a box of receipts and last-minute questions.
- Categorize transactions in QuickBooks Online, Xero, FreshBooks or Wave
- Send payment reminders and track overdue accounts
- Track due dates so nothing is paid late
- Organize year-end files for your CPA
Tax returns and tax advice stay with your CPA or enrolled agent. Bookkeeping assistant packages start at $320 a month for 20 hours. Hire a bookkeeping assistant for your Des Moines business.
What it costs in Des Moines
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Insurance Assistant: $280 for 20 hours, $532 for 40 hours or $1,008 for 80 hours a month
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Bookkeeping Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your Des Moines assistant from Virtual Assistant
Your assistant works remotely and keeps Central time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- Knows agency systems: Applied Epic, AMS360, HawkSoft, EZLynx, QQCatalyst and NowCerts.
- You keep control of your accounts: Delegated email access and a password vault mean you never hand over your main password.
- You approve the money: Your assistant prepares bills and payroll for you, and you keep control of what gets paid.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Des Moines business
Towns and districts we serve around Des Moines
Your assistant works remotely, so you get the same service in Des Moines and nearby, including West Des Moines, Ankeny, Urbandale, Clive, Waukee, Johnston and the East Village. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for Iowa businesses
See virtual assistant services and prices in Des Moines or our guide to hiring in Iowa. Other Iowa guides: Cedar Rapids.