Irvine's office parks are full of tech, biotech and financial firms with high standards. A virtual assistant helps you meet them without adding office costs.
Virtual Assistant gives Irvine businesses a dedicated virtual assistant from $300 a month, working Pacific time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Irvine businesses hire a virtual assistant
This planned Orange County city hosts medical device makers, video game studios, real estate firms and many professional offices. Clients here expect polished communication, and local office salaries are high.
The roles Irvine businesses should hire first
Executive Assistant
Company leaders can hand off calendars, travel and investor logistics.
Commitments do not slip. Your assistant tracks what you and your team promised, and follows up so you do not have to.
- Manage a complex calendar across time zones
- Gather the reports and documents you will need
- Draft replies and correspondence on your behalf
- Take care of personal tasks that can be done online
Executive assistant packages start at $320 a month for 20 hours. Hire an executive assistant for your Irvine business.
Medical Virtual Assistant
Medical and dental offices can hand off scheduling and insurance checks.
Your front desk can breathe. Calls, scheduling and forms move off your in-office staff, so they can focus on the patients in front of them.
- Send appointment reminders
- Route prescription refill requests
- Check coverage details through Availity and payer portals
- Check claim status
Assistants do not give medical advice. Clinical decisions stay with your staff. Medical virtual assistant packages start at $300 a month for 20 hours. Hire a medical virtual assistant for your Irvine business.
Bookkeeping Assistant
Professional firms can keep monthly reports and invoices clean.
Money comes in faster. Invoices go out on time and late payers get regular, polite reminders.
- Match receipts to expenses
- Record payments as they arrive
- Prepare bills for your approval and payment
- Prepare a monthly balance sheet
Tax returns and tax advice stay with your CPA or enrolled agent. Bookkeeping assistant packages start at $320 a month for 20 hours. Hire a bookkeeping assistant for your Irvine business.
What it costs in Irvine
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Executive Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
- Medical Virtual Assistant: $300 for 20 hours, $570 for 40 hours or $1,080 for 80 hours a month
- Bookkeeping Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $18.00 an hour and stay valid for 90 days.
Why hire your Irvine assistant from Virtual Assistant
Your assistant works remotely and keeps Pacific time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- They work your hours: Your assistant works in your time zone, and evening coverage is available as an add-on.
- HIPAA-trained, with a BAA: Assistants complete HIPAA training, and we sign a Business Associate Agreement before they access protected health information.
- Old books can be fixed: Start with a one-time cleanup project, then use a monthly package to keep everything current.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Irvine business
Towns and districts we serve around Irvine
Your assistant works remotely, so you get the same service in Irvine and nearby, including Woodbridge, Turtle Rock, Spectrum, Tustin, Lake Forest and Costa Mesa. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for California businesses
See virtual assistant services and prices in Irvine or our guide to hiring in California. Other California guides: Thousand Oaks, Concord, San Bernardino, San Francisco, Ontario, Long Beach.