Madison combines state government, a major university and health software. A virtual assistant helps smaller firms keep up with so many educated customers.
Virtual Assistant gives Madison businesses a dedicated virtual assistant from $240 a month, working Central time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Madison businesses hire a virtual assistant
Epic Systems is nearby, and the University of Wisconsin and biotech firms also draw skilled people. Local startups, clinics and associations often need steady part-time help.
The roles Madison businesses should hire first
Medical Virtual Assistant
Practices can hand off scheduling and verification.
Fewer gaps in the schedule. Reminders and quick rescheduling help keep appointments filled.
- Schedule, confirm and reschedule patients
- Enter data into your EHR
- Follow up with insurers
- Report outstanding items to your team
Assistants do not give medical advice. Clinical decisions stay with your staff. Medical virtual assistant packages start at $300 a month for 20 hours. Hire a medical virtual assistant for your Madison business.
Administrative Assistant
Associations can hand off records and events.
Nothing depends on your memory. Every recurring job goes on a written checklist, so it still gets done in your busiest weeks.
- Draft replies in your voice for you to approve or send
- Take meeting notes and send out the action items
- Fill in online forms and keep track of account renewals
- Research and book travel, with options to choose from
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your Madison business.
Executive Assistant
Startup founders can hand off calendars and logistics.
Your calendar reflects your priorities. Meetings get protected, grouped and prepared for, so your best hours go to decisions and not to logistics.
- Screen meeting requests against your priorities
- Organize board, investor and client meeting logistics
- Keep your inbox clear and flag what is truly urgent
- Submit expense reports and match receipts
Executive assistant packages start at $320 a month for 20 hours. Hire an executive assistant for your Madison business.
What it costs in Madison
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Medical Virtual Assistant: $300 for 20 hours, $570 for 40 hours or $1,080 for 80 hours a month
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Executive Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your Madison assistant from Virtual Assistant
Your assistant works remotely and keeps Central time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- Works in your EHR: Epic, athenahealth, eClinicalWorks, DrChrono, Tebra, SimplePractice, Dentrix and more.
- Easy to start small: Begin with the inbox and calendar on 20 hours a month, then add more as you see what can come off your plate.
- Experience with senior leaders: Choose a Senior Specialist with 5+ years of experience, or a US-Based Specialist when your role calls for one.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Madison business
Towns and districts we serve around Madison
Your assistant works remotely, so you get the same service in Madison and nearby, including Middleton, Sun Prairie, Verona, Fitchburg, Monona and the Isthmus. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for Wisconsin businesses
See virtual assistant services and prices in Madison or our guide to hiring in Wisconsin. Other Wisconsin guides: Milwaukee.