Pasadena has world-class science, finance firms and old-money charm. A virtual assistant helps its professionals stay focused on their clients.
Virtual Assistant gives Pasadena businesses a dedicated virtual assistant from $240 a month, working Pacific time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Pasadena businesses hire a virtual assistant
Caltech and JPL bring research and engineering, while Old Pasadena has law, finance, architecture and medical offices. Client-focused professionals need accurate paperwork and careful handling of their schedules.
The roles Pasadena businesses should hire first
Legal Assistant
Law firms can hand off intake, deadlines and document work.
Clients feel looked after. Regular updates and quick scheduling reduce the "any news on my case?" calls.
- Answer intake calls
- Update Clio, MyCase, PracticePanther or Smokeball
- Prepare e-filing support
- Follow up on unpaid invoices
Assistants are not attorneys and do not give legal advice. Legal assistant packages start at $320 a month for 20 hours. Hire a legal assistant for your Pasadena business.
Executive Assistant
Wealth managers and firm leaders can hand off calendars and client meeting prep.
Your calendar reflects your priorities. Meetings get protected, grouped and prepared for, so your best hours go to decisions and not to logistics.
- Protect focus time and resolve double bookings
- Take notes and circulate decisions and next steps
- Handle confidential messages with discretion
- Build complete travel itineraries, including visa requirements
Executive assistant packages start at $320 a month for 20 hours. Hire an executive assistant for your Pasadena business.
Administrative Assistant
Architects and consultants can hand off proposals and files.
Small tasks stop piling up. Renewals, forms, follow-ups and filing get done on a schedule instead of waiting for a free afternoon that never comes.
- Unsubscribe from clutter and set up filters and folders
- Chase each action item until it is finished
- Format documents, slides and spreadsheets in Google Docs or Microsoft Office
- Prepare purchase orders and follow up with vendors
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your Pasadena business.
What it costs in Pasadena
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Legal Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
- Executive Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your Pasadena assistant from Virtual Assistant
Your assistant works remotely and keeps Pacific time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- Works under your supervision: You stay in charge of the legal work, and your assistant handles the administrative support around it.
- Experience with senior leaders: Choose a Senior Specialist with 5+ years of experience, or a US-Based Specialist when your role calls for one.
- You keep control of your accounts: Delegated email access and a password vault mean you never hand over your main password.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Pasadena business
Towns and districts we serve around Pasadena
Your assistant works remotely, so you get the same service in Pasadena and nearby, including Old Pasadena, South Pasadena, San Marino, Altadena, Arcadia and the Playhouse District. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for California businesses
See virtual assistant services and prices in Pasadena or our guide to hiring in California. Other California guides: Oakland, Los Angeles, Ontario, Thousand Oaks, Salinas, Torrance.