Philadelphia has great hospitals and universities, along with a strong creative scene. A virtual assistant helps your firm spend less time on routine work.
Virtual Assistant gives Philadelphia businesses a dedicated virtual assistant from $300 a month, working Eastern time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Philadelphia businesses hire a virtual assistant
Healthcare, pharmaceuticals, law, education and Comcast anchor the city, and design and neighborhood firms give it character. Firms often want help with admin, design and tools such as Airtable.
The roles Philadelphia businesses should hire first
Medical Virtual Assistant
Practices can hand off scheduling and authorizations.
Your front desk can breathe. Calls, scheduling and forms move off your in-office staff, so they can focus on the patients in front of them.
- Send appointment reminders
- Route prescription refill requests
- Check coverage details through Availity and payer portals
- Check claim status
Assistants do not give medical advice. Clinical decisions stay with your staff. Medical virtual assistant packages start at $300 a month for 20 hours. Hire a medical virtual assistant for your Philadelphia business.
Legal Assistant
Law firms can hand off intake and documents.
Deadlines stay visible. Court dates and filing deadlines get calendared and tracked, so you can review them in one place.
- Collect documents from new clients
- Send deadline reminders to your team
- Format and proofread legal documents
- Schedule client appointments
Assistants are not attorneys and do not give legal advice. Legal assistant packages start at $320 a month for 20 hours. Hire a legal assistant for your Philadelphia business.
Graphic Design & Content Assistant
Creative firms can hand off design and templates.
Your budget goes further. Pay for the hours you need instead of a full-time designer or per-project agency fees.
- Resize designs for each platform
- Build pitch decks and presentations
- Edit short videos
- Keep a tidy library of your design files
Graphic design & content assistant packages start at $300 a month for 20 hours. Hire a graphic design & content assistant for your Philadelphia business.
What it costs in Philadelphia
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Medical Virtual Assistant: $300 for 20 hours, $570 for 40 hours or $1,080 for 80 hours a month
- Legal Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
- Graphic Design & Content Assistant: $300 for 20 hours, $570 for 40 hours or $1,080 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $18.00 an hour and stay valid for 90 days.
Why hire your Philadelphia assistant from Virtual Assistant
Your assistant works remotely and keeps Eastern time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- HIPAA-trained, with a BAA: Assistants complete HIPAA training, and we sign a Business Associate Agreement before they access protected health information.
- Knows legal software: Clio, MyCase, PracticePanther, Smokeball, LawPay and NetDocuments.
- Monthly or one-time: Keep a designer on a monthly package, or order a logo or brand identity as a one-time project.
- Free replacement: If your assistant is not the right fit, we match you with a different one at no extra cost.
- Clear prices, no lock-in: See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.
- A US account manager: One person matches you, runs your kickoff call and stays your contact if anything needs fixing.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Philadelphia business
Towns and districts we serve around Philadelphia
Your assistant works remotely, so you get the same service in Philadelphia and nearby, including Center City, Old City, University City, Fishtown, Manayunk, Rittenhouse Square and the Navy Yard. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for Pennsylvania businesses
See virtual assistant services and prices in Philadelphia or our guide to hiring in Pennsylvania. Other Pennsylvania guides: Harrisburg, King of Prussia, Pittsburgh.