Cambridge scientists and founders should be working on breakthroughs, not on purchase orders. A virtual assistant handles that work for them.
Virtual Assistant gives Cambridge businesses a dedicated virtual assistant from $240 a month, working Eastern time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Cambridge businesses hire a virtual assistant
Harvard, MIT and Kendall Square's biotech firms make it one of the world's great research hubs. Labs and startups have constant scheduling, purchasing and grant paperwork.
The roles Cambridge businesses should hire first
Administrative Assistant
Labs can hand off purchasing, scheduling and grant paperwork.
Nothing depends on your memory. Every recurring job goes on a written checklist, so it still gets done in your busiest weeks.
- Draft replies in your voice for you to approve or send
- Take meeting notes and send out the action items
- Fill in online forms and keep track of account renewals
- Research and book travel, with options to choose from
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your Cambridge business.
Executive Assistant
Biotech founders can hand off calendars and investor logistics.
Your calendar reflects your priorities. Meetings get protected, grouped and prepared for, so your best hours go to decisions and not to logistics.
- Screen meeting requests against your priorities
- Organize board, investor and client meeting logistics
- Keep your inbox clear and flag what is truly urgent
- Submit expense reports and match receipts
Executive assistant packages start at $320 a month for 20 hours. Hire an executive assistant for your Cambridge business.
Website & Tech Assistant
Small teams can hand off websites and automation.
Repeat work runs itself. Automations move data between your tools, so your team stops copying and pasting.
- Fix broken pages, links and forms
- Build landing pages
- Connect your CRM, email and spreadsheets
- Provide basic IT help desk support
Website & tech assistant packages start at $360 a month for 20 hours. Hire a website & tech assistant for your Cambridge business.
What it costs in Cambridge
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Executive Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
- Website & Tech Assistant: $360 for 20 hours, $684 for 40 hours or $1,296 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your Cambridge assistant from Virtual Assistant
Your assistant works remotely and keeps Eastern time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- Easy to start small: Begin with the inbox and calendar on 20 hours a month, then add more as you see what can come off your plate.
- Experience with senior leaders: Choose a Senior Specialist with 5+ years of experience, or a US-Based Specialist when your role calls for one.
- Cheaper than a full-time developer: Get regular technical help for the hours you need, without a full-time salary.
- Clear prices, no lock-in: See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.
- A US account manager: One person matches you, runs your kickoff call and stays your contact if anything needs fixing.
- Free replacement: If your assistant is not the right fit, we match you with a different one at no extra cost.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Cambridge business
Towns and districts we serve around Cambridge
Your assistant works remotely, so you get the same service in Cambridge and nearby, including Kendall Square, Harvard Square, Central Square, Somerville, Watertown and Inman Square. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for Massachusetts businesses
See virtual assistant services and prices in Cambridge or our guide to hiring in Massachusetts. Other Massachusetts guides: Worcester, Springfield, Boston.