Most business owners know AI could save them hours. Few have time to figure out which tool to use, how to prompt it, or how to connect it to the apps they already use. An AI virtual assistant does that for you, then does the work with AI every day.
AI Tools Set Up for Your Business
Your assistant sets up ChatGPT, Claude, Copilot or Gemini on the right business plan, organizes projects and shared instructions, and connects them to your documents. They build custom GPTs or Claude projects for repeat tasks: proposals in your format, replies in your voice, reports from your data.
Prompts That Actually Work
Good results come from good prompts. Your assistant writes a prompt library for your recurring work, tests it on real examples and keeps it updated. You get a simple document: "to do X, paste this and fill in the blanks."
Everyday AI-Assisted Work
- Meeting notes and action items from Otter.ai or Fireflies transcripts
- Market and competitor research with Perplexity, with sources checked
- First drafts of proposals, emails, posts and SOPs
- Summaries of long reports, contracts and email threads for your review
- Images for social posts with Midjourney or Canva AI
Automations With Zapier, Make and n8n
Your assistant maps a process, then automates the repetitive steps:
- New form lead goes into the CRM, gets a welcome email and a task for sales
- Stripe payment alerts post to a Slack channel
- New clients get an onboarding email sequence, a folder and a kickoff booking link
- Invoices and receipts are saved and renamed in Google Drive automatically
They build in Zapier, Make (formerly Integromat), n8n, Airtable automations, Notion and Google Apps Script, and document every automation so it does not break when they are away.
Coaching You to Use AI Yourself
Many clients want to learn, not just delegate. Your assistant runs short screen-share sessions, shows you the prompts and builds your confidence step by step. Book them as Teams calls from your account.
Pricing
AI Assistant & Prompt Specialist packages start at $360 a month for 20 hours at the Skilled VA level. Many clients start with a one-time project to set up tools and three automations, then keep a small monthly package. See the AI service page.