The work that eats a leader's day is rarely the work only they can do. Email, scheduling, travel and meeting logistics can take 10 to 15 hours a week. An executive virtual assistant takes that load so you spend your time on customers, team and strategy.
Inbox Zero, Every Day
Your assistant works through your inbox before you start your day:
- Sorts mail with labels and filters so only what needs you reaches you
- Answers routine requests in your voice using approved templates
- Drafts replies to the rest for your quick edit
- Follows up on threads that went quiet
If you are buried under a backlog, the first project is a cleanup. Many founders arrive with thousands of unread messages and leave week two at inbox zero.
A Calendar That Works for You
Your assistant owns the calendar: booking meetings, sending prep notes, moving conflicts and protecting focus blocks. For teams spread out across the country, they manage the calendar across multiple time zones so nobody gets a 7 a.m. invite by mistake. They work with Google Calendar, Outlook, Calendly and SavvyCal.
Travel and Itineraries
Flights, hotels, ground transport and restaurant bookings, all in one itinerary that lands in your inbox before you leave. Your assistant tracks loyalty numbers, seat preferences and visa or ID requirements, and rebooks when plans change.
Meeting Preparation
- Agendas sent ahead of time
- Background notes on the people you are meeting
- Slide decks formatted in PowerPoint or Google Slides
- Notes and action items sent after the meeting, with reminders on the follow-ups
Who Hires an Executive Virtual Assistant?
- CEOs of growing agencies and service firms
- Startup and SaaS founders who need fractional executive support
- Executive directors of non-profits handling boards and donors
- Partners at law, accounting and consulting firms
- Real estate brokers and investors with full calendars
Virtual Assistant vs In-House Executive Assistant
An in-house executive assistant in a major city costs a full salary plus payroll taxes, benefits and a desk. A virtual executive assistant costs a fraction of that because you pay only for the hours you use, starting at 20 hours a month, and you can scale up to a full-time dedicated assistant. If your role needs someone in the United States, choose our US-Based Specialist level.
Getting Started
Most executives start with the Growth package of 40 hours a month and move up once the inbox and calendar are running smoothly. Share logins through the secure vault in your account, never by email. See Executive Assistant packages or start on the order form.