Messy books cost money: invoices that never go out, late fees on bills, and a scramble every tax season. A virtual bookkeeper keeps the numbers current every week so you always know where you stand.
What a Virtual Bookkeeper Handles
- Accounts receivable: creating and sending invoices, recording payments and following up on unpaid client invoices
- Accounts payable: entering supplier bills and scheduling payments for your approval
- Reconciliation: matching bank and credit card statements to your books every month
- Receipts and expenses: categorizing transactions and attaching receipts, so you are ready for an audit
- Payroll prep: collecting and checking timesheets before payroll runs
- Reports: profit and loss, balance sheet and aging reports at month end
QuickBooks Cleanup Projects
Behind on your books? Start with a one-time cleanup project. Your assistant categorizes uncategorized transactions, reconciles each month, removes duplicates and sets up bank rules so it stays clean. Then switch to a small monthly package to keep it that way. Price the cleanup on the order form as a one-time project.
Tools Our Bookkeepers Know
QuickBooks Online, Xero, FreshBooks, Bill.com, Expensify, Dext, Gusto and Excel or Google Sheets. If you use something else, your assistant learns it during onboarding.
Working With Your CPA
A bookkeeper is not a replacement for your CPA. Your assistant keeps clean, reconciled books and organized receipts; your CPA handles tax strategy and filing. CPA firms and accounting practices also hire our assistants for tax season data entry, so their own staff focus on reviews and client advice.
What It Costs
Bookkeeping Assistant packages start at $320 a month for 20 hours and $608 for 40 hours at the Skilled VA level. Most small businesses need 20 to 40 hours a month. Contractors, e-commerce stores and multi-location businesses with many transactions often need 80. Compare every level on the bookkeeping page.
Security
Your bookkeeper never needs your bank password. Bank feeds go straight into QuickBooks or Xero. Every assistant signs an NDA, and any login you do share goes through the encrypted vault in your account, where you can see when it was opened.