Operations is the work between the work: keeping projects on track, vendors renewed, travel booked and every location following the same checklist. Nobody's job description says "chase the status update", so it slips. An operations virtual assistant owns those tasks so your managers can manage.
Project Tracking in ClickUp, Asana and Monday.com
Most teams already have a project tool. The problem is keeping it current. Your assistant:
- Creates tasks from meeting notes, emails and Slack requests
- Updates due dates, owners and statuses every day
- Chases overdue items politely and flags blockers to you
- Sends a weekly summary: what shipped, what is late and why
Assistants trained in ClickUp, Asana and Monday.com can also build templates, automations and dashboards so the board reflects reality without anyone updating it by hand. Engineering teams use the same help for scrum admin: grooming the backlog, preparing sprint reviews and keeping Jira or Monday.com tracking accurate.
Scheduling With Calendly and SavvyCal
Booking links only help if they are set up right. Your assistant configures Calendly or SavvyCal event types, buffers, round-robin rules and reminders, connects them to your CRM and calendar, and handles the reschedules that still come in by email.
Your Company Wiki in Notion
Teams lose hours asking the same questions. An assistant builds and maintains an internal wiki in Notion: onboarding pages, how-to guides, policies and a vendor directory. When a process changes, they update the page. It pairs well with our SOP add-on, which documents your recurring tasks for $99.
Vendors and Contract Renewals
Software subscriptions and service contracts renew quietly, often at a higher price. Your assistant keeps a vendor tracker with owners, costs, renewal dates and notice periods, reminds you 60 days before each renewal, collects quotes and files signed contracts. Event planners use the same skill for vendor coordination: venues, caterers, AV, rentals and run-of-show documents.
Corporate Travel
A corporate travel manager assistant books flights, hotels and cars within your travel policy, builds itineraries, tracks loyalty numbers, rebooks when plans change and reconciles travel receipts for expense reports.
Multi-Location Operations
Businesses with several stores, clinics or offices need every site to run the same way. Your assistant sends opening and closing checklists, collects completed forms, tracks maintenance tickets, updates schedules and builds a weekly report comparing locations.
When You Need Help Fast
For emergency administrative support, choose rush onboarding and your assistant starts within 24 hours. Pay-as-you-go hour blocks cover a busy month without a long commitment.
Pricing
Operations work usually runs on an Administrative Assistant package, from $240 a month for 20 hours at the Skilled VA level. Travel-heavy executive support runs on an Executive Assistant package from $320. See the pricing page.