You sell your expertise, yet much of your week goes on invoices, scheduling and content. A virtual assistant takes those tasks, so you have more time for clients and sales.
Virtual Assistant gives coaches, consultants and course creators a dedicated virtual assistant from $240 a month. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
The problem a virtual assistant solves
Solo experts do everything: discovery calls, proposals, invoices, posts, newsletters and client reminders. When client work gets busy, marketing stops. When marketing resumes, delivery suffers. This feast-and-famine cycle holds many practices back.
What a normal week looks like with an assistant
Your assistant manages your calendar and inbox, sends proposals and invoices and onboards new clients. They turn your calls and notes into posts and newsletters, keep your course or membership running and follow up on leads.
The work to hand off first
- Discovery call scheduling and reminders
- Client onboarding and session notes
- Social media posts and community replies
- Newsletter and email sequences
- Course platform and webinar setup
- Invoices and payment follow-up
Your assistant already knows or will learn your tools, including Kajabi, Teachable, Calendly, Kit, Zoom. See more on our page for virtual assistants for coaches and consultants.
Which assistant to hire
Administrative Assistant
An administrative assistant handles inbox, scheduling, invoices and client onboarding.
Nothing depends on your memory. Every recurring job goes on a written checklist, so it still gets done in your busiest weeks.
- Sort your email into urgent, needs a reply and can wait
- Send reminders and confirm attendance the day before
- Prepare templates for the letters and forms you use often
- Compare suppliers and summarize the best options
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your business.
Social Media Assistant
A social media assistant repurposes your ideas into a regular content calendar.
You show up every week. A planned calendar keeps your accounts active, even in the weeks you are too busy to think about posting.
- Research hashtags, trends and competitors
- Edit short-form videos and add captions
- Keep your posting schedule consistent
- Reply to comments and direct messages
Paid ads are handled by the Digital Marketing Assistant. Social media assistant packages start at $280 a month for 20 hours. Hire a social media assistant for your business.
AI Assistant & Prompt Specialist
An AI assistant builds prompts and templates that turn your notes into first drafts.
Repeat work takes less time. Drafts, summaries, reports and lead replies can be sped up with AI and checked by a person.
- Build custom GPTs, Claude Projects and chatbots from your documents
- Keep your library organized and easy to reuse
- Produce drafts of emails, proposals, blog posts and social content
- Automate lead replies, data cleanup and reports
AI assistant packages start at $360 a month for 20 hours. Hire an AI assistant for your business.
What it costs for coaches and consultants
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Social Media Assistant: $280 for 20 hours, $532 for 40 hours or $1,008 for 80 hours a month
- AI Assistant & Prompt Specialist: $360 for 20 hours, $684 for 40 hours or $1,296 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your assistant from Virtual Assistant
Your assistant works remotely and keeps the business hours of your time zone. You get a person who learns your business, with a team behind them when something needs fixing.
- Easy to start small: Begin with the inbox and calendar on 20 hours a month, then add more as you see what can come off your plate.
- You approve before it posts: The calendar comes to you first, so nothing goes out that does not sound like you.
- A person checks the output: AI drafts are reviewed before they reach you, so you do not receive unchecked answers.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your business