Mission-driven teams are small and budgets are watched closely. A virtual assistant gives you steady help with donors, volunteers and admin, without a full-time salary.
Virtual Assistant gives nonprofits, charities and churches a dedicated virtual assistant from $240 a month. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
The problem a virtual assistant solves
Staff and volunteers wear many hats. Donor thank-yous go out late, the database gets messy and newsletters slip when program work gets busy. Yet those are the tasks that keep supporters engaged.
What a normal week looks like with an assistant
Your assistant updates donor records, sends thank-you letters, coordinates volunteers and prepares newsletters and social posts. They help with event logistics and grant deadlines, and keep your calendar and files in order.
The work to hand off first
- Donor database updates and thank-you letters
- Volunteer scheduling and reminders
- Newsletter and social media posts
- Grant research and deadline tracking
- Event registration and logistics
- Bookkeeping and donation reports
Your assistant already knows or will learn your tools, including Bloomerang, Planning Center, Mailchimp, Google Workspace, QuickBooks. See more on our page for virtual assistants for nonprofits and churches.
Which assistant to hire
Administrative Assistant
An administrative assistant handles donor records, thank-yous, scheduling and volunteer coordination.
Small tasks stop piling up. Renewals, forms, follow-ups and filing get done on a schedule instead of waiting for a free afternoon that never comes.
- Draft replies in your voice for you to approve or send
- Take meeting notes and send out the action items
- Fill in online forms and keep track of account renewals
- Research and book travel, with options to choose from
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your business.
Social Media Assistant
A social media assistant shares your stories and events on a steady schedule.
Followers get answers. Comments and messages get replies, which keeps conversations and potential customers from going cold.
- Collect ideas and photos from you with little effort
- Repurpose one idea across several platforms
- Schedule posts on Instagram, Facebook, LinkedIn, TikTok and X
- Moderate your community and Facebook groups
Paid ads are handled by the Digital Marketing Assistant. Social media assistant packages start at $280 a month for 20 hours. Hire a social media assistant for your business.
Bookkeeping Assistant
A bookkeeping assistant tracks donations and expenses, ready for your board and accountant.
You always know where you stand. Current books and a monthly report show your profit, your cash and what you are owed, without waiting for tax season.
- Keep vendor records up to date
- Create and send invoices
- Gather payroll data for Gusto, ADP or QuickBooks Payroll
- Flag unusual transactions and missing paperwork
Tax returns and tax advice stay with your CPA or enrolled agent. Bookkeeping assistant packages start at $320 a month for 20 hours. Hire a bookkeeping assistant for your business.
What stays with you
Your board, leaders and accountant remain responsible for financial decisions, filings and pastoral or program decisions.
What it costs for nonprofits and churches
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Social Media Assistant: $280 for 20 hours, $532 for 40 hours or $1,008 for 80 hours a month
- Bookkeeping Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your assistant from Virtual Assistant
Your assistant works remotely and keeps the business hours of your time zone. You get a person who learns your business, with a team behind them when something needs fixing.
- You keep control of your accounts: Delegated email access and a password vault mean you never hand over your main password.
- Design and scheduling together: One person handles the plan, the graphics, the posting and the replies, so you only give one set of instructions.
- Works alongside your CPA: Your CPA or enrolled agent gets exactly what they need, with the books kept ready all year.
- A US account manager: One person matches you, runs your kickoff call and stays your contact if anything needs fixing.
- Free replacement: If your assistant is not the right fit, we match you with a different one at no extra cost.
- Clear prices, no lock-in: See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your business