Your art sells itself once clients find you and book you. A virtual assistant handles the inquiries, contracts, culling and posts in between shoots.
Virtual Assistant gives photographers, videographers and studios a dedicated virtual assistant from $240 a month. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
The problem a virtual assistant solves
A shoot takes hours, and the admin around it can take days. Inquiries sit while you are behind the camera, galleries get delayed, and marketing stops during your busiest season, which is exactly when you need to book the next one.
What a normal week looks like with an assistant
Your assistant replies to inquiries, sends contracts and invoices and schedules sessions in your CRM. They can do basic edits and culling to your style, deliver galleries, post your work and ask clients for reviews.
The work to hand off first
- Inquiry replies and booking calls
- Contracts, invoices and questionnaires
- Photo culling and basic edits
- Gallery delivery and print orders
- Social posts and blog updates
- Review and referral requests
Your assistant already knows or will learn your tools, including HoneyBook, Pixieset, Lightroom, ShootProof, Instagram. See more on our page for virtual assistants for photographers and creative studios.
Which assistant to hire
Administrative Assistant
An administrative assistant handles inquiries, contracts, invoices and session scheduling.
Nothing depends on your memory. Every recurring job goes on a written checklist, so it still gets done in your busiest weeks.
- Follow up with people who have not replied
- Book meetings, send invites and handle reschedules
- Organize Google Drive, Dropbox or SharePoint with clear folders and names
- Chase unpaid invoices with polite reminders
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your business.
Graphic Design & Content Assistant
A graphic design assistant handles basic retouching, albums and marketing graphics.
Marketing stops waiting on design. Graphics and presentations get finished when you need them, without hunting for a freelancer each time.
- Create social media graphics and ad creatives
- Design flyers and brochures
- Add captions and subtitles
- Keep your content on brand
Graphic design & content assistant packages start at $300 a month for 20 hours. Hire a graphic design & content assistant for your business.
Social Media Assistant
A social media assistant keeps your portfolio showing up on Instagram and Pinterest.
Your brand looks consistent. Posts follow your brand kit, so every platform looks like the same business.
- Research hashtags, trends and competitors
- Edit short-form videos and add captions
- Keep your posting schedule consistent
- Reply to comments and direct messages
Paid ads are handled by the Digital Marketing Assistant. Social media assistant packages start at $280 a month for 20 hours. Hire a social media assistant for your business.
What it costs for photographers and creative studios
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Graphic Design & Content Assistant: $300 for 20 hours, $570 for 40 hours or $1,080 for 80 hours a month
- Social Media Assistant: $280 for 20 hours, $532 for 40 hours or $1,008 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your assistant from Virtual Assistant
Your assistant works remotely and keeps the business hours of your time zone. You get a person who learns your business, with a team behind them when something needs fixing.
- Easy to start small: Begin with the inbox and calendar on 20 hours a month, then add more as you see what can come off your plate.
- You own the work: Everything your assistant creates for you is yours once the invoice is paid.
- Know what you get: A Growth package typically covers 12 to 20 designed posts a month, plus community replies.
- Clear prices, no lock-in: See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.
- A US account manager: One person matches you, runs your kickoff call and stays your contact if anything needs fixing.
- Free replacement: If your assistant is not the right fit, we match you with a different one at no extra cost.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your business