Great events depend on hundreds of small confirmations. A virtual assistant tracks vendors, guests and deadlines, so nothing gets missed.
Virtual Assistant gives travel advisors, event and wedding planners a dedicated virtual assistant from $240 a month. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
The problem a virtual assistant solves
Planners and travel advisors juggle quotes, itineraries, deposits, guest lists and last-minute changes. Each client thinks they are your only client, and much of your time goes on follow-up rather than the creative work they hired you for.
What a normal week looks like with an assistant
Your assistant gathers vendor quotes, builds timelines and itineraries, tracks deposits and manages RSVPs. They send reminders, confirm details and keep client files in order, and you get a clear list of anything that needs a decision.
The work to hand off first
- Itinerary and run-of-show drafts
- Vendor research and quotes
- Booking confirmations and payment tracking
- Client questionnaires and follow-ups
- Guest lists and RSVPs
- Supplier invoices
Your assistant already knows or will learn your tools, including Travefy, Aisle Planner, HoneyBook, Google Sheets, Canva. See more on our page for virtual assistants for travel agencies and event planners.
Which assistant to hire
Administrative Assistant
An administrative assistant builds timelines, tracks deposits and keeps vendor files.
Nothing depends on your memory. Every recurring job goes on a written checklist, so it still gets done in your busiest weeks.
- Sort your email into urgent, needs a reply and can wait
- Send reminders and confirm attendance the day before
- Prepare templates for the letters and forms you use often
- Compare suppliers and summarize the best options
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your business.
Customer Service Assistant
A customer service assistant answers client and guest questions by email and phone.
Customers stop waiting. Tickets, chats and calls get answered during your hours, which keeps small questions from turning into complaints.
- Write replies in your tone, using your policies
- Respond to reviews on Google and Yelp
- Log every call and its outcome
- Look up order status and arrange exchanges
Customer service assistant packages start at $240 a month for 20 hours. Hire a customer service assistant for your business.
Social Media Assistant
A social media assistant shares your events and trips to bring in the next booking.
Your brand looks consistent. Posts follow your brand kit, so every platform looks like the same business.
- Collect ideas and photos from you with little effort
- Repurpose one idea across several platforms
- Schedule posts on Instagram, Facebook, LinkedIn, TikTok and X
- Moderate your community and Facebook groups
Paid ads are handled by the Digital Marketing Assistant. Social media assistant packages start at $280 a month for 20 hours. Hire a social media assistant for your business.
What it costs for travel agencies and event planners
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Customer Service Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Social Media Assistant: $280 for 20 hours, $532 for 40 hours or $1,008 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your assistant from Virtual Assistant
Your assistant works remotely and keeps the business hours of your time zone. You get a person who learns your business, with a team behind them when something needs fixing.
- Easy to start small: Begin with the inbox and calendar on 20 hours a month, then add more as you see what can come off your plate.
- Your voice, your policies: Your assistant works from your scripts and rules, so customers hear your business and not an outside call center.
- Know what you get: A Growth package typically covers 12 to 20 designed posts a month, plus community replies.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your business