Billings is the commercial hub for a huge part of Montana and Wyoming. A virtual assistant keeps your office on track while you serve that territory.
Virtual Assistant gives Billings businesses a dedicated virtual assistant from $240 a month, working Mountain time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Billings businesses hire a virtual assistant
Energy, healthcare, agriculture and transport are the leading industries, and customers may be hours away. Owners often travel between sites, and they do not always need a full-time employee at the office.
The roles Billings businesses should hire first
Administrative Assistant
Regional firms can hand off calls, invoices and paperwork.
Your day stops being reactive. Someone else sorts the inbox and the calendar first, so you start each morning with a short list of what actually needs you.
- Unsubscribe from clutter and set up filters and folders
- Chase each action item until it is finished
- Format documents, slides and spreadsheets in Google Docs or Microsoft Office
- Prepare purchase orders and follow up with vendors
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your Billings business.
Medical Virtual Assistant
Regional clinics can hand off scheduling and verification.
Fewer gaps in the schedule. Reminders and quick rescheduling help keep appointments filled.
- Route clinical questions to your staff
- Handle new patient intake and forms
- Prepare prior authorization paperwork
- Answer patient billing questions
Assistants do not give medical advice. Clinical decisions stay with your staff. Medical virtual assistant packages start at $300 a month for 20 hours. Hire a medical virtual assistant for your Billings business.
Bookkeeping Assistant
Energy and farm suppliers can keep their books current.
Tax time gets simpler. Your CPA receives organized, reconciled records instead of a box of receipts and last-minute questions.
- Categorize transactions in QuickBooks Online, Xero, FreshBooks or Wave
- Send payment reminders and track overdue accounts
- Track due dates so nothing is paid late
- Organize year-end files for your CPA
Tax returns and tax advice stay with your CPA or enrolled agent. Bookkeeping assistant packages start at $320 a month for 20 hours. Hire a bookkeeping assistant for your Billings business.
What it costs in Billings
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Medical Virtual Assistant: $300 for 20 hours, $570 for 40 hours or $1,080 for 80 hours a month
- Bookkeeping Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your Billings assistant from Virtual Assistant
Your assistant works remotely and keeps Mountain time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- They learn how you work: Your account manager turns your routine into a written checklist on the kickoff call, so you explain each job once.
- Works in your EHR: Epic, athenahealth, eClinicalWorks, DrChrono, Tebra, SimplePractice, Dentrix and more.
- You approve the money: Your assistant prepares bills and payroll for you, and you keep control of what gets paid.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Billings business
Towns and districts we serve around Billings
Your assistant works remotely, so you get the same service in Billings and nearby, including Laurel, Lockwood, Shepherd, the Heights, Red Lodge and Downtown Billings. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for Montana businesses
See virtual assistant services and prices in Billings or our guide to hiring in Montana.