Hire a medical virtual assistant in Montana
Reduce front-desk pressure and phone hold times. Your medical virtual assistant schedules patients, verifies insurance, handles intake forms and follows up on claims, working inside your EHR with HIPAA-trained care. Serving businesses across Montana on Mountain time.
For private practices, clinics, dental offices, therapists and med spas
How a medical virtual assistant helps your business
What changes when this work is no longer on your plate in Montana.
Your front desk can breathe
Calls, scheduling and forms move off your in-office staff, so they can focus on the patients in front of them.
Fewer gaps in the schedule
Reminders and quick rescheduling help keep appointments filled.
Billing keeps moving
Eligibility checks, prior authorization paperwork and claim follow-up get done on time.
Exactly what your medical virtual assistant does
Your account manager turns the work you choose into a written checklist on your kickoff call, and you can change it as your needs change.
Scheduling and patient contact
- Schedule, confirm and reschedule patients
- Send appointment reminders
- Answer patient calls and portal messages
- Route clinical questions to your staff
Intake and records
- Handle new patient intake and forms
- Enter data into your EHR
- Route prescription refill requests
- Keep patient information complete
Insurance
- Verify eligibility and benefits
- Prepare prior authorization paperwork
- Follow up with insurers
- Check coverage details through Availity and payer portals
Billing support
- Check claim status
- Follow up on unpaid and denied claims
- Answer patient billing questions
- Report outstanding items to your team
Good to know: Assistants do not give medical advice. Clinical decisions stay with your staff.
Why clients choose us for their medical virtual assistant
Reasons specific to this role, plus what comes with every monthly package.
HIPAA-trained, with a BAA
Assistants complete HIPAA training, and we sign a Business Associate Agreement before they access protected health information.
Works in your EHR
Epic, athenahealth, eClinicalWorks, DrChrono, Tebra, SimplePractice, Dentrix and more.
Clear clinical boundaries
Assistants handle administrative work only, and clinical questions always go to your staff.
A dedicated assistant
You work with one person who learns your business, not whoever is free in a shared pool.
A US account manager
One person matches you, runs your kickoff call and stays your contact if anything needs fixing.
Start in 1 to 3 business days
Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
Free replacement
If your assistant is not the right fit, we match you with a different one at no extra cost.
NDA and secure access
Every assistant signs an NDA, and logins go through a secure vault, never by email.
Clear prices, no lock-in
See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.
How hiring works
Three steps, no account needed.
Build your package
Choose a role, a package and an experience level. Your monthly price updates as you go, with nothing hidden.
Pay your invoice
We create an itemized invoice. Pay by card or in crypto. Nothing is charged before that.
Meet your assistant
Your US account manager matches you within 1 to 3 business days and runs a kickoff call. Your assistant starts on your first tasks.
Medical Virtual Assistant packages
Skilled VA prices shown. Every package includes a dedicated assistant, a US account manager, an NDA and rollover hours.
Starter
20 hours a month · ≈5 hrs/week
$300/mo
$15.00/hr
For founders and busy professionals who need the inbox, calendar and follow-ups handled.
Choose StarterGrowth
40 hours a month · ≈10 hrs/week
$570/mo
$14.25/hr · save 5%
A steady part-time assistant for a growing business, with a weekly check-in call.
Choose GrowthProfessional
80 hours a month · ≈20 hrs/week
$1,080/mo
$13.50/hr · save 10%
A half-time dedicated assistant with daily updates and a trained backup VA.
Choose ProfessionalFull-Time Dedicated
160 hours a month · ≈40 hrs/week
$2,040/mo
$12.75/hr · save 15%
Your own full-time assistant working your business hours, as part of your team.
Choose Full-Time DedicatedTools they already know
And any other software you use: your assistant learns your stack during onboarding.
Pay-as-you-go hours
No monthly commitment. Hours stay valid for 90 days. Skilled VA rate $18.00/hr.
Hire a medical virtual assistant by city in Montana
Industries that hire a medical virtual assistant
Dental officesChiropractors and physical therapistsMed spas, salons and aesthetic clinicsTherapists and mental health practicesVeterinary clinicsMedical practices and clinicsAll industries
Medical Virtual results
What business owners say about working with their assistant.
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MEDHold times cut in halfFamily practiceSample
Insurance verification is done before patients arrive and the phones are answered. My front desk can breathe again.
Dr. Lena S.Chicago, IL★★★★★ -
EA12 hours a week backFounder, SaaS startupSample
My EA runs my calendar across three time zones and preps every meeting. I stopped answering email at midnight.
Rachel K.Austin, TX★★★★★ -
RE9 closings coordinatedRealtor, first quarterSample
Transaction deadlines, the CRM and my listing posts are all handled. I finally spend my days with buyers.
David M.Tampa, FL★★★★★ -
SHOP600 listings liveShopify and Amazon storeSample
Our assistant uploaded the whole catalog in two weeks and now answers buyers every morning before we wake up.
Tom & Gina R.Portland, OR★★★★★ -
BOOKBooks closed by the 5thMarketing agencySample
QuickBooks is reconciled every month and late invoices get chased automatically. My CPA loves us now.
Marcus J.Atlanta, GA★★★★★ -
SDR31 meetings bookedB2B services, first monthSample
The cold calling assistant follows our script perfectly and books qualified calls straight onto my calendar.
Sofia P.Phoenix, AZ★★★★★
Questions business owners ask
Still unsure? Open the chat and ask an account manager directly.
Are your assistants HIPAA compliant?
Medical assistants complete HIPAA training and sign a confidentiality agreement. We sign a Business Associate Agreement (BAA) with your practice before they access protected health information.
Do they give medical advice?
No. Assistants handle administrative work only and route clinical questions to your staff.
How fast can my assistant start?
Most clients are matched within 1 to 3 business days of payment. Add rush onboarding to start within 24 hours.
What if my assistant is not a good fit?
Tell your account manager and we match you with a different assistant at no extra cost.
Hire your medical virtual assistant in Montana today.