Virtual assistants for therapists and mental health practices
Spend your time in sessions, not on paperwork. Your assistant handles scheduling, intake and insurance billing follow-up under a signed HIPAA BAA.
Roles for therapists, counselors and group practices
Skilled VA prices. Every role comes as a monthly package, pay-as-you-go hours or a one-time project.
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From $300/mo · $18.00/hr on demand
Medical Virtual Assistant
HIPAA-trained scheduling, intake and insurance verification.
Hire this role -
From $240/mo · $14.40/hr on demand
Administrative Assistant
Inbox, calendar, documents and everyday admin.
Hire this role -
From $320/mo · $19.20/hr on demand
Bookkeeping Assistant
QuickBooks, Xero, invoicing and monthly reports.
Hire this role
What your assistant handles
Your account manager turns these into a written checklist on your kickoff call.
- New-client inquiries and consultation scheduling
- Intake paperwork and good-faith estimates
- Insurance verification and superbill follow-up
- Calendar and waitlist management
- Payment reminders and billing questions
- Directory listings and website updates
Medical Virtual Assistant packages
Skilled VA prices. Choose any role and experience level on the order form.
Starter
20 hours a month · ≈5 hrs/week
$300/mo
$15.00/hr
For founders and busy professionals who need the inbox, calendar and follow-ups handled.
Choose StarterGrowth
40 hours a month · ≈10 hrs/week
$570/mo
$14.25/hr · save 5%
A steady part-time assistant for a growing business, with a weekly check-in call.
Choose GrowthProfessional
80 hours a month · ≈20 hrs/week
$1,080/mo
$13.50/hr · save 10%
A half-time dedicated assistant with daily updates and a trained backup VA.
Choose ProfessionalFull-Time Dedicated
160 hours a month · ≈40 hrs/week
$2,040/mo
$12.75/hr · save 15%
Your own full-time assistant working your business hours, as part of your team.
Choose Full-Time DedicatedWhat therapists, counselors and group practices search for
1 short guides with tasks, prices and how to hire.
Hire for your therapists and mental health practice business in your state
Medical Virtual Assistant pages for every state, with your local time zone.
AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyoming
Guides for therapists and mental health practices
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Industry guides
Hiring a HIPAA-Trained Medical Virtual Assistant for Your Practice
Scheduling, insurance verification and patient calls handled remotely, with HIPAA training and a signed BAA. Here is how practices get started.
Read the guide
Hiring a virtual assistant for therapists and mental health practices
Still unsure? Open the chat and ask an account manager directly.
How much does a virtual assistant for therapists and mental health practices cost?
Monthly packages start at $240 for 20 hours at the Skilled VA level. Pay-as-you-go hours start at $14.40 an hour with no monthly commitment. Senior Specialists cost 35% more and US-Based Specialists 90% more.
Which role should therapists, counselors and group practices hire?
Most start with a Medical Virtual Assistant. Administrative Assistant and Bookkeeping Assistant are also popular. One package can cover more than one kind of work: tell your account manager on the kickoff call.
Will my assistant know SimplePractice and TherapyNotes?
Many of our assistants already work in SimplePractice, TherapyNotes, Psychology Today, Google Workspace, Stripe. If yours uses something else, your assistant learns your setup during onboarding and writes it into a checklist.
Is my business and client information safe?
Every assistant signs an NDA, and logins are shared through an encrypted vault in your account, never by email. Medical and dental practices get a signed HIPAA BAA.
How fast can an assistant start?
Most clients are matched within 1 to 3 business days of payment. Add rush onboarding for $49 and your assistant starts within 24 hours.
Other industries we support
Dental officesChiropractors and physical therapistsMed spas, salons and aesthetic clinicsVeterinary clinicsMedical practices and clinicsLaw firms and attorneysInsurance agenciesMortgage brokers and loan officersAccounting firms and CPAsFinancial advisors and wealth managersReal estate investors and wholesalersProperty managers and landlordsAirbnb and short-term rental hostsReal estate agents and brokersAmazon and Walmart sellersE-commerce and Shopify storesMarketing and creative agenciesCoaches and consultantsRecruiters and staffing agenciesStartups and SaaS companiesContractors and home service businessesRestaurants and hospitality businessesNonprofits and churchesContent creators and podcastersLogistics and trucking companiesTravel agencies and event plannersPhotographers and creative studiosArchitects and engineering firmsSchools, tutors and education businessesAuto dealerships and repair shopsGyms and fitness studiosBusy executives and entrepreneursSmall businessesAll industries
Hire your assistant for therapists and mental health practices this week.