Boston executives have full calendars and little patience for admin. A virtual assistant helps you stay ahead of both.
Virtual Assistant gives Boston businesses a dedicated virtual assistant from $300 a month, working Eastern time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Boston businesses hire a virtual assistant
Finance, life sciences, universities, hospitals and tech firms fill the area, and office costs are high. Teams increasingly want assistants who are comfortable with tools such as Notion and AI assistants.
The roles Boston businesses should hire first
Executive Assistant
Finance and biotech leaders can hand off calendars and travel.
Your calendar reflects your priorities. Meetings get protected, grouped and prepared for, so your best hours go to decisions and not to logistics.
- Manage a complex calendar across time zones
- Gather the reports and documents you will need
- Draft replies and correspondence on your behalf
- Take care of personal tasks that can be done online
Executive assistant packages start at $320 a month for 20 hours. Hire an executive assistant for your Boston business.
Medical Virtual Assistant
Private practices can hand off scheduling and insurance tasks.
Fewer gaps in the schedule. Reminders and quick rescheduling help keep appointments filled.
- Send appointment reminders
- Route prescription refill requests
- Check coverage details through Availity and payer portals
- Check claim status
Assistants do not give medical advice. Clinical decisions stay with your staff. Medical virtual assistant packages start at $300 a month for 20 hours. Hire a medical virtual assistant for your Boston business.
AI Assistant & Prompt Specialist
Teams can get custom GPTs and useful prompts.
Your team becomes confident. One-on-one coaching teaches you to prompt well, check answers and use AI safely.
- Build custom GPTs, Claude Projects and chatbots from your documents
- Keep your library organized and easy to reuse
- Produce drafts of emails, proposals, blog posts and social content
- Automate lead replies, data cleanup and reports
AI assistant packages start at $360 a month for 20 hours. Hire an AI assistant for your Boston business.
What it costs in Boston
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Executive Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
- Medical Virtual Assistant: $300 for 20 hours, $570 for 40 hours or $1,080 for 80 hours a month
- AI Assistant & Prompt Specialist: $360 for 20 hours, $684 for 40 hours or $1,296 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $18.00 an hour and stay valid for 90 days.
Why hire your Boston assistant from Virtual Assistant
Your assistant works remotely and keeps Eastern time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- Experience with senior leaders: Choose a Senior Specialist with 5+ years of experience, or a US-Based Specialist when your role calls for one.
- Works in your EHR: Epic, athenahealth, eClinicalWorks, DrChrono, Tebra, SimplePractice, Dentrix and more.
- Careful with your data: Your assistant follows your rules, uses business plans that do not train on your data where available, and never pastes passwords or client records into AI tools.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Boston business
Towns and districts we serve around Boston
Your assistant works remotely, so you get the same service in Boston and nearby, including Back Bay, Seaport, Beacon Hill, the Financial District, South End, Brookline and Charlestown. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for Massachusetts businesses
See virtual assistant services and prices in Boston or our guide to hiring in Massachusetts. Other Massachusetts guides: Cambridge, Springfield, Worcester.