Palo Alto may have the most valuable founder time in the world. A virtual assistant makes sure yours does not go on scheduling.
Virtual Assistant gives Palo Alto businesses a dedicated virtual assistant from $240 a month, working Pacific time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Palo Alto businesses hire a virtual assistant
Stanford, venture capital and well-funded startups give the city its reputation, and its office rents and salaries reflect that. Founders, investors and professionals often want highly capable support without building a big team too soon.
The roles Palo Alto businesses should hire first
Executive Assistant
Founders and investors can hand off calendars, inboxes and travel.
You walk into every meeting ready. A short brief with the people, the context and the open items is waiting for you before each call.
- Protect focus time and resolve double bookings
- Take notes and circulate decisions and next steps
- Handle confidential messages with discretion
- Build complete travel itineraries, including visa requirements
Executive assistant packages start at $320 a month for 20 hours. Hire an executive assistant for your Palo Alto business.
AI Assistant & Prompt Specialist
Startups can get prompts, custom assistants and automation built with care.
Your team becomes confident. One-on-one coaching teaches you to prompt well, check answers and use AI safely.
- Build custom GPTs, Claude Projects and chatbots from your documents
- Keep your library organized and easy to reuse
- Produce drafts of emails, proposals, blog posts and social content
- Automate lead replies, data cleanup and reports
AI assistant packages start at $360 a month for 20 hours. Hire an AI assistant for your Palo Alto business.
Personal Assistant
Busy families can hand off household appointments and bookings.
You get your evenings back. Calls, bookings and paperwork get done during the day, so they no longer take over your nights and weekends.
- Send reminders for important dates
- Send bill reminders and track due dates
- Book restaurants, events and travel
- Call businesses on your behalf
Personal assistant packages start at $240 a month for 20 hours. Hire a personal assistant for your Palo Alto business.
What it costs in Palo Alto
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Executive Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
- AI Assistant & Prompt Specialist: $360 for 20 hours, $684 for 40 hours or $1,296 for 80 hours a month
- Personal Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your Palo Alto assistant from Virtual Assistant
Your assistant works remotely and keeps Pacific time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- Built for confidential work: An NDA, separate logins and a secure vault protect your board, investor and personal information.
- Careful with your data: Your assistant follows your rules, uses business plans that do not train on your data where available, and never pastes passwords or client records into AI tools.
- Your privacy comes first: Every assistant signs an NDA, and passwords go through a secure vault, never by email or text.
- A US account manager: One person matches you, runs your kickoff call and stays your contact if anything needs fixing.
- Free replacement: If your assistant is not the right fit, we match you with a different one at no extra cost.
- Clear prices, no lock-in: See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Palo Alto business
Towns and districts we serve around Palo Alto
Your assistant works remotely, so you get the same service in Palo Alto and nearby, including Menlo Park, Stanford, Los Altos, Atherton, Redwood City and University Avenue. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for California businesses
See virtual assistant services and prices in Palo Alto or our guide to hiring in California. Other California guides: Los Angeles, Chula Vista, Newport Beach, Thousand Oaks, Temecula, Long Beach.