Jacksonville covers a huge area and moves a lot of freight. A virtual assistant keeps your office responsive, wherever your people are.
Virtual Assistant gives Jacksonville businesses a dedicated virtual assistant from $240 a month, working Eastern time. You choose the role and the hours, and a US account manager matches you within 1 to 3 business days.
Why Jacksonville businesses hire a virtual assistant
Logistics, the Navy, banking, insurance and healthcare are all important here. Its port and rail connections support many carriers and brokers, and these firms handle constant paperwork and customer updates.
The roles Jacksonville businesses should hire first
Administrative Assistant
Logistics companies can hand off documents and carrier follow-up.
Nothing depends on your memory. Every recurring job goes on a written checklist, so it still gets done in your busiest weeks.
- Sort your email into urgent, needs a reply and can wait
- Send reminders and confirm attendance the day before
- Prepare templates for the letters and forms you use often
- Compare suppliers and summarize the best options
Administrative assistant packages start at $240 a month for 20 hours. Hire an administrative assistant for your Jacksonville business.
Insurance Assistant
Agencies can hand off quotes, renewals and certificates.
Producers get back to selling. Quote prep and service work leave your producers' desks, so they can spend their time with prospects.
- Enter quotes in comparative raters such as EZLynx
- Prepare renewal paperwork
- Follow up with carriers on open items
- Update Applied Epic, AMS360, HawkSoft or NowCerts
Binding and coverage advice stay with your licensed agents. Insurance assistant packages start at $280 a month for 20 hours. Hire an insurance assistant for your Jacksonville business.
Bookkeeping Assistant
Small carriers can stay on top of invoicing.
Money comes in faster. Invoices go out on time and late payers get regular, polite reminders.
- Match receipts to expenses
- Record payments as they arrive
- Prepare bills for your approval and payment
- Prepare a monthly balance sheet
Tax returns and tax advice stay with your CPA or enrolled agent. Bookkeeping assistant packages start at $320 a month for 20 hours. Hire a bookkeeping assistant for your Jacksonville business.
What it costs in Jacksonville
You pay the same clear price wherever you are, and you see the exact total before you order. Skilled VA prices for the roles above:
- Administrative Assistant: $240 for 20 hours, $456 for 40 hours or $864 for 80 hours a month
- Insurance Assistant: $280 for 20 hours, $532 for 40 hours or $1,008 for 80 hours a month
- Bookkeeping Assistant: $320 for 20 hours, $608 for 40 hours or $1,152 for 80 hours a month
Senior Specialists, with 5+ years in the field, cost 35% more. US-Based Specialists, who live and work in the United States, cost 90% more. If you would rather not commit to a monthly package, pay-as-you-go hours start at $14.40 an hour and stay valid for 90 days.
Why hire your Jacksonville assistant from Virtual Assistant
Your assistant works remotely and keeps Eastern time business hours, so your day and theirs line up. You get a person who learns your business, with a team behind them when something needs fixing.
- Easy to start small: Begin with the inbox and calendar on 20 hours a month, then add more as you see what can come off your plate.
- Knows agency systems: Applied Epic, AMS360, HawkSoft, EZLynx, QQCatalyst and NowCerts.
- Old books can be fixed: Start with a one-time cleanup project, then use a monthly package to keep everything current.
- Start in 1 to 3 business days: Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
- NDA and secure access: Every assistant signs an NDA, and logins go through a secure vault, never by email.
- A dedicated assistant: You work with one person who learns your business, not whoever is free in a shared pool.
A virtual assistant or an in-house hire?
An in-house hire makes sense when the job needs someone physically on site. For work done on a screen or a phone, a virtual assistant usually costs far less, because you pay only for working hours, with no recruiting, desk, equipment or payroll taxes to arrange. You can also start with 20 hours a month and grow, instead of committing to a full-time salary before you know how much work there is.
How to get started this week
- Build your package: choose a role, your hours and an experience level, and see your price straight away
- Pay your itemized invoice by card or crypto
- Your US account manager matches you within 1 to 3 business days and runs your kickoff call
- Your assistant starts on a written checklist of your first tasks for your Jacksonville business
Towns and districts we serve around Jacksonville
Your assistant works remotely, so you get the same service in Jacksonville and nearby, including Jacksonville Beach, San Marco, Riverside, Mandarin, Orange Park and Ponte Vedra. If your town or district is not listed here, we still serve it. Just enter it on the order form.
More for Florida businesses
See virtual assistant services and prices in Jacksonville or our guide to hiring in Florida. Other Florida guides: Gainesville, Port St Lucie, Boca Raton, Tampa, Doral, Naples.