Hire a bookkeeping assistant in Arizona
Keep your books current every month, not just at tax time. Your bookkeeping assistant categorizes transactions, reconciles accounts, sends invoices, chases late payments and prepares the reports your CPA needs. Serving businesses across Arizona on Mountain time.
For small businesses, agencies and contractors who want clean books every month
How a bookkeeping assistant helps your business
What changes when this work is no longer on your plate in Arizona.
You always know where you stand
Current books and a monthly report show your profit, your cash and what you are owed, without waiting for tax season.
Money comes in faster
Invoices go out on time and late payers get regular, polite reminders.
Tax time gets simpler
Your CPA receives organized, reconciled records instead of a box of receipts and last-minute questions.
Exactly what your bookkeeping assistant does
Your account manager turns the work you choose into a written checklist on your kickoff call, and you can change it as your needs change.
Daily and weekly books
- Categorize transactions in QuickBooks Online, Xero, FreshBooks or Wave
- Reconcile bank and credit card accounts
- Match receipts to expenses
- Keep vendor records up to date
Getting paid
- Create and send invoices
- Send payment reminders and track overdue accounts
- Follow up on collections
- Record payments as they arrive
Bills and payroll
- Prepare bills for your approval and payment
- Gather payroll data for Gusto, ADP or QuickBooks Payroll
- Track due dates so nothing is paid late
- Keep a sales tax tracking spreadsheet
Reports and year-end
- Prepare a monthly profit and loss report
- Prepare a monthly balance sheet
- Flag unusual transactions and missing paperwork
- Organize year-end files for your CPA
Good to know: Tax returns and tax advice stay with your CPA or enrolled agent.
Why clients choose us for their bookkeeping assistant
Reasons specific to this role, plus what comes with every monthly package.
Works alongside your CPA
Your CPA or enrolled agent gets exactly what they need, with the books kept ready all year.
Old books can be fixed
Start with a one-time cleanup project, then use a monthly package to keep everything current.
You approve the money
Your assistant prepares bills and payroll for you, and you keep control of what gets paid.
A dedicated assistant
You work with one person who learns your business, not whoever is free in a shared pool.
A US account manager
One person matches you, runs your kickoff call and stays your contact if anything needs fixing.
Start in 1 to 3 business days
Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.
Free replacement
If your assistant is not the right fit, we match you with a different one at no extra cost.
NDA and secure access
Every assistant signs an NDA, and logins go through a secure vault, never by email.
Clear prices, no lock-in
See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.
How hiring works
Three steps, no account needed.
Build your package
Choose a role, a package and an experience level. Your monthly price updates as you go, with nothing hidden.
Pay your invoice
We create an itemized invoice. Pay by card or in crypto. Nothing is charged before that.
Meet your assistant
Your US account manager matches you within 1 to 3 business days and runs a kickoff call. Your assistant starts on your first tasks.
Bookkeeping Assistant packages
Skilled VA prices shown. Every package includes a dedicated assistant, a US account manager, an NDA and rollover hours.
Starter
20 hours a month · ≈5 hrs/week
$320/mo
$16.00/hr
For founders and busy professionals who need the inbox, calendar and follow-ups handled.
Choose StarterGrowth
40 hours a month · ≈10 hrs/week
$608/mo
$15.20/hr · save 5%
A steady part-time assistant for a growing business, with a weekly check-in call.
Choose GrowthProfessional
80 hours a month · ≈20 hrs/week
$1,152/mo
$14.40/hr · save 10%
A half-time dedicated assistant with daily updates and a trained backup VA.
Choose ProfessionalFull-Time Dedicated
160 hours a month · ≈40 hrs/week
$2,176/mo
$13.60/hr · save 15%
Your own full-time assistant working your business hours, as part of your team.
Choose Full-Time DedicatedTools they already know
And any other software you use: your assistant learns your stack during onboarding.
Pay-as-you-go hours
No monthly commitment. Hours stay valid for 90 days. Skilled VA rate $19.20/hr.
Hire a bookkeeping assistant by city in Arizona
NationwideAll of ArizonaPhoenixTucsonMesaScottsdaleChandlerGilbertGlendalePeoriaTempe
Industries that hire a bookkeeping assistant
Dental officesTherapists and mental health practicesMedical practices and clinicsLaw firms and attorneysAccounting firms and CPAsProperty managers and landlordsRestaurants and hospitality businessesNonprofits and churchesArchitects and engineering firmsSmall businessesAll industries
Bookkeeping results
What business owners say about working with their assistant.
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BOOKBooks closed by the 5thMarketing agencySample
QuickBooks is reconciled every month and late invoices get chased automatically. My CPA loves us now.
Marcus J.Atlanta, GA★★★★★ -
EA12 hours a week backFounder, SaaS startupSample
My EA runs my calendar across three time zones and preps every meeting. I stopped answering email at midnight.
Rachel K.Austin, TX★★★★★ -
RE9 closings coordinatedRealtor, first quarterSample
Transaction deadlines, the CRM and my listing posts are all handled. I finally spend my days with buyers.
David M.Tampa, FL★★★★★ -
MEDHold times cut in halfFamily practiceSample
Insurance verification is done before patients arrive and the phones are answered. My front desk can breathe again.
Dr. Lena S.Chicago, IL★★★★★ -
SHOP600 listings liveShopify and Amazon storeSample
Our assistant uploaded the whole catalog in two weeks and now answers buyers every morning before we wake up.
Tom & Gina R.Portland, OR★★★★★ -
SDR31 meetings bookedB2B services, first monthSample
The cold calling assistant follows our script perfectly and books qualified calls straight onto my calendar.
Sofia P.Phoenix, AZ★★★★★
Questions business owners ask
Still unsure? Open the chat and ask an account manager directly.
Do you file taxes?
No. Our assistants keep your books ready and organized. Tax returns and tax advice should come from your CPA or enrolled agent, and we prepare everything they need.
Can you clean up months of old books?
Yes. Order a One-time project for the cleanup, then a monthly package to keep it current.
How fast can my assistant start?
Most clients are matched within 1 to 3 business days of payment. Add rush onboarding to start within 24 hours.
What if my assistant is not a good fit?
Tell your account manager and we match you with a different assistant at no extra cost.
Hire your bookkeeping assistant in Arizona today.