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Hire a bookkeeping assistant in Indiana

Keep your books current every month, not just at tax time. Your bookkeeping assistant categorizes transactions, reconciles accounts, sends invoices, chases late payments and prepares the reports your CPA needs. Serving businesses across Indiana on Eastern time.

For small businesses, agencies and contractors who want clean books every month

BOOK

Packages from

$320/mo Hire my assistant

How a bookkeeping assistant helps your business

What changes when this work is no longer on your plate in Indiana.

  • You always know where you stand

    Current books and a monthly report show your profit, your cash and what you are owed, without waiting for tax season.

  • Money comes in faster

    Invoices go out on time and late payers get regular, polite reminders.

  • Tax time gets simpler

    Your CPA receives organized, reconciled records instead of a box of receipts and last-minute questions.

Exactly what your bookkeeping assistant does

Your account manager turns the work you choose into a written checklist on your kickoff call, and you can change it as your needs change.

Daily and weekly books

  • Categorize transactions in QuickBooks Online, Xero, FreshBooks or Wave
  • Reconcile bank and credit card accounts
  • Match receipts to expenses
  • Keep vendor records up to date

Getting paid

  • Create and send invoices
  • Send payment reminders and track overdue accounts
  • Follow up on collections
  • Record payments as they arrive

Bills and payroll

  • Prepare bills for your approval and payment
  • Gather payroll data for Gusto, ADP or QuickBooks Payroll
  • Track due dates so nothing is paid late
  • Keep a sales tax tracking spreadsheet

Reports and year-end

  • Prepare a monthly profit and loss report
  • Prepare a monthly balance sheet
  • Flag unusual transactions and missing paperwork
  • Organize year-end files for your CPA

Good to know: Tax returns and tax advice stay with your CPA or enrolled agent.

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Why clients choose us for their bookkeeping assistant

Reasons specific to this role, plus what comes with every monthly package.

  • Works alongside your CPA

    Your CPA or enrolled agent gets exactly what they need, with the books kept ready all year.

  • Old books can be fixed

    Start with a one-time cleanup project, then use a monthly package to keep everything current.

  • You approve the money

    Your assistant prepares bills and payroll for you, and you keep control of what gets paid.

  • A dedicated assistant

    You work with one person who learns your business, not whoever is free in a shared pool.

  • A US account manager

    One person matches you, runs your kickoff call and stays your contact if anything needs fixing.

  • Start in 1 to 3 business days

    Most clients are matched within 1 to 3 business days of payment, or within 24 hours with rush onboarding.

  • Free replacement

    If your assistant is not the right fit, we match you with a different one at no extra cost.

  • NDA and secure access

    Every assistant signs an NDA, and logins go through a secure vault, never by email.

  • Clear prices, no lock-in

    See your exact price before you order. Month-to-month packages can be cancelled any time, and unused hours roll over within your package limit.

How hiring works

Three steps, no account needed.

  1. Build your package

    Choose a role, a package and an experience level. Your monthly price updates as you go, with nothing hidden.

  2. Pay your invoice

    We create an itemized invoice. Pay by card or in crypto. Nothing is charged before that.

  3. Meet your assistant

    Your US account manager matches you within 1 to 3 business days and runs a kickoff call. Your assistant starts on your first tasks.

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Bookkeeping Assistant packages

Skilled VA prices shown. Every package includes a dedicated assistant, a US account manager, an NDA and rollover hours.

Starter

20 hours a month · ≈5 hrs/week

$320/mo

$16.00/hr

For founders and busy professionals who need the inbox, calendar and follow-ups handled.

Choose Starter
Most chosen

Growth

40 hours a month · ≈10 hrs/week

$608/mo

$15.20/hr · save 5%

A steady part-time assistant for a growing business, with a weekly check-in call.

Choose Growth

Professional

80 hours a month · ≈20 hrs/week

$1,152/mo

$14.40/hr · save 10%

A half-time dedicated assistant with daily updates and a trained backup VA.

Choose Professional

Full-Time Dedicated

160 hours a month · ≈40 hrs/week

$2,176/mo

$13.60/hr · save 15%

Your own full-time assistant working your business hours, as part of your team.

Choose Full-Time Dedicated
Bookkeeping Assistant: monthly price by experience level
PackageSkilled VASenior SpecialistUS-Based Specialist
Starter 20 hrs$320$432$608
Growth 40 hrs$608$820.80$1,155.20
Professional 80 hrs$1,152$1,555.20$2,188.80
Full-Time Dedicated 160 hrs$2,176$2,937.60$4,134.40

Tools they already know

And any other software you use: your assistant learns your stack during onboarding.

Pay-as-you-go hours

No monthly commitment. Hours stay valid for 90 days. Skilled VA rate $19.20/hr.

10 hours$192Order 20 hours$365Order 50 hours$864Order

Price a one-time project

How Indiana businesses search for this role

Whatever you call it, this is the bookkeeping assistant package to order.

virtual assistant to track business expenses Indianapolis IN

Hire a bookkeeping assistant by city in Indiana

NationwideAll of IndianaIndianapolisFort WayneCarmelFishersSouth Bend

Industries that hire a bookkeeping assistant

Dental officesTherapists and mental health practicesMedical practices and clinicsLaw firms and attorneysAccounting firms and CPAsProperty managers and landlordsRestaurants and hospitality businessesNonprofits and churchesArchitects and engineering firmsSmall businessesAll industries

Bookkeeping results

What business owners say about working with their assistant.

  • BOOK
    Books closed by the 5thMarketing agency
    Sample
    QuickBooks is reconciled every month and late invoices get chased automatically. My CPA loves us now.
    Marcus J.Atlanta, GA
    ★★★★★
  • EA
    12 hours a week backFounder, SaaS startup
    Sample
    My EA runs my calendar across three time zones and preps every meeting. I stopped answering email at midnight.
    Rachel K.Austin, TX
    ★★★★★
  • RE
    9 closings coordinatedRealtor, first quarter
    Sample
    Transaction deadlines, the CRM and my listing posts are all handled. I finally spend my days with buyers.
    David M.Tampa, FL
    ★★★★★
  • MED
    Hold times cut in halfFamily practice
    Sample
    Insurance verification is done before patients arrive and the phones are answered. My front desk can breathe again.
    Dr. Lena S.Chicago, IL
    ★★★★★
  • SHOP
    600 listings liveShopify and Amazon store
    Sample
    Our assistant uploaded the whole catalog in two weeks and now answers buyers every morning before we wake up.
    Tom & Gina R.Portland, OR
    ★★★★★
  • SDR
    31 meetings bookedB2B services, first month
    Sample
    The cold calling assistant follows our script perfectly and books qualified calls straight onto my calendar.
    Sofia P.Phoenix, AZ
    ★★★★★

Questions business owners ask

Still unsure? Open the chat and ask an account manager directly.

Do you file taxes?

No. Our assistants keep your books ready and organized. Tax returns and tax advice should come from your CPA or enrolled agent, and we prepare everything they need.

Can you clean up months of old books?

Yes. Order a One-time project for the cleanup, then a monthly package to keep it current.

How fast can my assistant start?

Most clients are matched within 1 to 3 business days of payment. Add rush onboarding to start within 24 hours.

What if my assistant is not a good fit?

Tell your account manager and we match you with a different assistant at no extra cost.

Hire your bookkeeping assistant in Indiana today.

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